posted by Jackie Schmid on Thursday, December 22, 2016 in Unified Communications and IT Blog

Hardware as a Service – or HaaS – is a proven business model for MSPs and technology Solution Providers and an important piece to a complete As-A-Service model. It is a simple concept. You sell a total solution to the customer. They get the hardware, software, installation, training, consulting and of course it all comes fully managed for a single monthly payment.

This model gives Solution Providers the ability to increase margins on hardware and service, standardize their customer base and improve recurring revenue. HaaS also has the unique ability to cripple the cash flow of a Managed Service Provider.

What is Traditional Hardware as a Service (HaaS)?

The traditional model of creating a Hardware as a Service program is to use the business’ operating cash to purchase the equipment needed for a customer project. Then, they would rent it to the customer along with their managed services fees. Many times the MSP or Solution Provider would make up the cost over a 12 – 18 month period of time, and the monthly payment would become all income to the bottom line once they made it past that point.

The Trouble with Using Your Own Cash to Fund HaaS

A Solution Provider doing a Hardware as a Service model on their own works for a while, but at some point you could potentially run out of the cash needed to keep buying equipment.

“HaaS was helping us gain more deals…and bigger deals, but we were burning cash to keep up with the demand,” said Paul Sponcia, Owner of The IT Company. “The model was working from a sales and service perspective, but it had the potential to crash the system if we didn’t come up with a viable alternative.”

See how and why the IT Company transitioned from self-HaaS to HaaR

In addition, many MSPs aren’t skilled at looking at the credit of clients to best determine who will be low and high risk customers to do a HaaS program with.

Alternatives to Traditional Hardware as a Service (HaaS)

Today, Solution Providers and MSPs are finding creative ways to get around the issues Sponcia saw with his HaaS program. Below are a few of them and the pros and cons of each.

HaaS Backed by a Bank or Credit Card

Some Solution Providers partner with a bank to better enable them to purchase the inventory needed to rent to customers. This is typically more scalable for a Managed Service Provider who doesn’t have the cash on hand to buy and rent the equipment. However, you can run into issues with scaling if the bank or credit card places a cap on what they’ll lend you.

Also, in this scenario the Solution Provider or MSP still bears all the risk. If a customer goes out of busines or stops paying, you could be stuck holding the bag on the equipment payments to the bank or credit card.

Manufacturer-Based Hardware as a Service Programs

Some manufacturers have As-A-Service programs specifically for the MSP market. These provide a limited way to offer Hardware as a Service. For many of these programs, you – the Managed Service Provider – pays the manufacturer monthly for however many pieces of equipment you need. Then you mark-up the cost on each unit and rent it to the customer.

A common challenge Solution Providers face with a program like this is that there will still be hardware and software elements of your total solution that may not be part of the monthly payment. That makes it difficult to offer customers a complete As-A-Service solution with a single invoice.

Leasing the Hardware in Hardware as a Service Programs

Having your customers lease the equipment for a HaaS solution is the perfect way to lower your up-front costs. A lease also means that finance company takes on the risk and you are protected if your customer goes out of business. However, there are a few trade-offs.

If you use a third party leasing company, consider the fact your customer will still have to pay two separate invoices for the total solution. Also in a traditional lease, you typically don’t have as much control over what happens at the end of the agreement; the customer can pay off the lease with the finance company and dump you for a competitor.

Hardware as a Rental® (HaaR®) - Hardware as a Service and Equipment Financing Combined

This final alternative to Hardware as a Service came about because of the challenges with some of the options above. Hardware as a Rental or HaaR incorporates some of the best elements of HaaS while removing some of the worst. Similar to a traditional lease, GreatAmerica pays you for the hardware, software and installation upfront; making you cash-flow positive from day one.

The nuance here is we will also bill your Managed Services and cloud monthly fees along with the equipment payment, bundling all your customers monthly payments into one invoice. Your branding is also on the invoice so they know who it is coming from.

Finally, with Hardware as a Rental, you have full control over what happens at the end of the agreement. Plus, customers on the HaaR program tend to upgrade after 3 years to updated equipment – many times without significantly changing their monthly IT spending.


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About The Author

Jackie Schmid is the Director of Strategic Marketing of the Unified Communications & IT Group at GreatAmerica Financial Services located in Cedar Rapids, Iowa. Jackie is responsible for building brand awareness and gaining strategic relationships through creative marketing. Prior to joining GreatAmerica, Jackie worked in the TV News industry as a producer and executive producer at the local CBS and FOX stations where she helped shape the programs delivered to the market. Jackie’s finance career began in 2011 when she joined GreatAmerica to support the sales team serving the Office Equipment space.

  1. as-a-service
  2. financing
  3. managed services
  4. monthly payment
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