VLOG: Common Questions around Bundling and Single Invoice Solutions Blog Feature

Office

Stacey Miller

By: Stacey Miller on July 23rd, 2020


VLOG: Common Questions around Bundling and Single Invoice Solutions

You want to grow your business, maintain positive cash flow, and have lasting relationships with your customers. And today these objectives may encounter even more obstacles, as businesses run ‘lean and mean’ on resources. In times of economic uncertainty, strong and secure cash flow in the form of contracted recurring revenue can provide some stability and assurance that payments will continue to flow into the business.

Selling a bundled payment and delivering a true single invoice solution to your customers can help you do just that. Not only does this approach create a better customer experience and stronger relationships, but it can also help to increase your bottom line, grow your enterprise value, and secure future cash flow and revenue streams.

Register for our upcoming webinar where a panel of office technology dealers will discuss how bundling their equipment and services has benefited their businesses. 

Let’s talk about what it means to bundle your equipment, services and supplies. Let’s also get on the same page on how bundling differs from a single invoice solution and cover some of the most prevalent questions surrounding these topics.

What Exactly is “Bundling”?

Simply put, bundling means taking two or more separate payments for related products or services and combining them into an easy to understand total monthly payment for the customer. Bundling is not a new concept. We all experience it with our cell phone carriers, internet providers, and utility services. In the office equipment space, your monthly service and supply charges can be bundled into the monthly payment for the financed equipment.

Are Bundling and a Single Invoice Solution the Same Thing?

No, a bundled payment and a single invoice solution are not the same things, though these solutions can - and often do - co-exist. The bundled payment refers to a single combined payment on the lease agreement including the equipment financed, services, and supplies. If overages, or any other solutions you offer are billed as line items on the same invoice that the bundled payment is presented, this is considered a single invoice solution. At GreatAmerica, you can choose to use one or both solutions as a part of your program.

Why Should I Adopt a Bundled Approach?

You should adopt a bundled approach to:
  • Preserve cash flow
  • Increase profitability of your contracts
  • Build your enterprise value through recurring contracted revenue
  • Protect your customer base by tying service contracts to hardware agreements
  • Reduce time and labor associated with billing and collecting by outsourcing to 3rd party resources
  • Improve your customers’ experience by delivering a Single Invoice Solution

 

What are the Most Common Lease Types Used for Bundled Contracts?

We most commonly see dealers use a rental as a part of their bundled approach, as it focuses on the use of the equipment versus the ownership of the equipment. We do occasionally see Fair Market Value (FMV) contracts used on bundled contracts. A rental contract allows the customer to continue to rent the equipment, upgrade to new equipment, or you could allow them to purchase the equipment if that option is mutually rewarding.

How can Bundling Save Me Time and Resources with GreatAmerica?

We handle the billing, invoicing and collecting of your equipment services and supplies on your behalf. Your customer will have fewer invoices to process reducing the time they must spend searching for copies of agreements, calling multiple service lines, and processing multiple invoices.

When you outsource your service invoicing, your team members will be able to focus more time on revenue-generating activities or strategic initiatives that can help the organization grow. Dealers have said this saved one or more full-time admin employee headcount—especially when they've taken advantage of our technology integrations.

How do you Ensure Accurate Billing of Overages on Bundled Contracts?

Accurate billing is ensured through technology integrations and our validation tools to make sure data matches on both ends. If any discrepancies do exist, our systems and our Contract Management team will work to ensure those are corrected proactively and your customer’s experience is not impacted.

Will my Customer Lose Transparency if we Decide to Deliver a Bundled Invoice?

The conversation during the sales process with your customer has and will always be up to you. Through our info-zone™ portal, you have full access to every detail of your customer’s account and billing information. Information available includes all billed invoices, current and previously billed meters/usage or incremental service charges.

Do you Charge Fees to Bundle?

GreatAmerica does not charge any fees to bill and remit your service money. Our Contract Management Team and our Technology integrations help manage and even automate some of the manual steps in your processes.

Does Bundling Make Billing and Invoicing Complex?

“Complex” may depend on your needs and hurdles. Bundling should not make billing and invoicing complex. It cuts down on tracking separate, but related expenses and bills – both for you and your customer. Our integrations enable easy billing, allowing you to deliver a true single invoice solution that’s easy to administer and easy for your customer to pay. Your service revenue will be collected and posted correctly and timely. Our on-site Contract Management team exists to provide documentation support with mid-cycle contract changes, and you also have the flexibility to visually display invoice data in a format that works best for your customer.

Will I Lose Flexibility in my Portfolio?

No, there is no flexibility lost. You still have control over your portfolio with GreatAmerica. If you have changes to be made whether it be on service rates or assets, our easy–to-use documentation provides an efficient way to adjust and update information.


Bundling your monthly equipment cost with your services and supplies fees can help deliver an enhanced customer experience via a single invoice solution, while also helping you retain customers and the associated future cash flow and revenue streams for your business. If you’d like to learn more about a bundled approach, get in touch with one of our representatives here, or learn about our available tools, resources, and services related to billing and invoicing to help you scale your comeback and resurge. 

Join Us for a Free Webinar Panel Featuring Dealers Who Are Bundling Right Now

Dealer Panel: Why We Chose to Bundle Our Service | Tuesday, July 28th at 11:00 AM CST

Bundling Panel Updated
Join Mitch Leahy of GreatAmerica as he moderates this panel of dealers who will discuss how bundling their equipment, services, and supplies has helped them to better meet the billing and invoicing needs of their customers while also realizing productivity gains and driving profit.

Learn More & Register Here

Stacey Miller

Stacey Miller is an Account Manager on the Field Sales Team with GreatAmerica Financial Services.  Stacey supports Independent Office Equipment Dealers by offering financing solutions and value add business services to help dealers differentiate themselves, close more sales and build recurring revenue streams. Stacey has been involved in lease financing since 2011.  Prior to joining GreatAmerica, Stacey owned and operated a successful small business for eight years. Stacey enjoys spending all of her spare time with her husband and five children.

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